Register and Edit Exhibitor Name Badges | Review and Update Company Profile (Description, Logo, and Website) | View and Pay Invoices | Submit Program Ads | Download Exhibit Forms and Documents
The Roosevelt New Orleans
130 Roosevelt Way | New Orleans, LA 70112
Visit the Location page for room rates and additional details.
Monday, May 31
3:00 pm – 6:00 pm Registration Open Roosevelt Foyer, Mezzanine Level
8:00 am – 5:00 pm Freeman Move-In ONLY Crescent City Ballroom, Mezzanine Level
Tuesday, June 1
6:00 am – 6:00 pm Registration Open Roosevelt Foyer, Mezzanine Level
6:30 am – 6:00 pm Fellows Course
8:00 am – 6:00 pm Business of Medicine
9:00 am – 5:00 pm NCVH Exhibitor Move-In Crescent City Ballroom, Mezzanine Level
6:00 pm – 7:30 pm Meet the Titans Reception, Blue Room, Lobby Level
Wednesday, June 2
6:30 am – 6:30 pm Registration Open Roosevelt Foyer, Mezzanine Level
7:00 am – 6:00 pm Annual Conference Day 1
9:00 am – 4:00 pm Exhibits Open Crescent City Ballroom, Mezzanine Level
Thursday, June 3
6:30 am – 5:00 pm Registration Open Roosevelt Foyer, Mezzanine Level
7:00 am – 6:00 pm Annual Conference Day 2
9:00 am – 4:00 pm Exhibits Open Crescent City Ballroom, Mezzanine Level
Friday, June 4
6:30 am – 3:00 pm Registration Open Roosevelt Foyer, Mezzanine Level
7:00 am – 5:00 pm Annual Conference Day 3
9:00 am – 4:00 pm Exhibits Open Crescent City Ballroom, Mezzanine Level
4:00 pm – 6:00 pm “Hand-Carry” ONLY Exhibitor Move-Out, Crescent City Ballroom, Mezzanine Level*
6:00 pm – 8:00 pm NCVH Exhibitor Move-Out Crescent City Ballroom, Mezzanine Level
*A “Hand Carried” item is defined as what one person can carry in one trip without a hand-truck or bellman’s cart. Booth teardown must be contained to the booth and cannot protrude into the aisles. Contractors, hotel staff, and Freeman will not be allowed to begin teardown during this time. A $3,000 penalty will be issued for move out prior to 4:00 pm on Friday, June 4.
Exhibitor badge registrations and company profiles (description, logo, and company URL) updates must be completed via the Exhibitor Service Center. Login using the credentials in the exhibit confirmation email or at ncvh.org/login and select the “View Exhibitor Service Center” link next to NCVH 2021 Annual Conference.
Exhibitor badges are all access and are eligible for applicable continuing medical education credits. Complimentary exhibitor badges included in package or booth purchase must be preregistered by May 7.
Badges in excess of package or booth purchase:
Carpeting
Exhibit hall has existing hotel carpet
Custom carpet available for purchase, but not required
Drape
8’ vertical black back drape
3’ vertical black side dividers
Other
Chairs, tables and wastebaskets NOT included
7” x 44” one-line identification sign provided
Exhibit Services, Conference Shipping, Material Handling, Cleaning and Exhibit Furniture Rentals
Freeman Exhibitor Services Department
Ph: 888.508.5054 | Fax: 469.621.5612
Email: exhibitorsupport@freeman.com
Pre-Show FAQ: freemanco.com/preshowFAQ
Post-Show FAQ: freemanco.com/postshowFAQ
Furnishings Advance Pricing Deadline – May 4
Electrical and Internet
Royal Productions
Ph: 504.335.3118
Email: eventtechnology@royalproductions.com
Download the electrical order form here
Download the internet order form here
Audiovisual Services, Video Recording and Presentation Management
M3Meet
Ph: 904.513.1370
Email: sales@m3meet.com
Download the audiovisual order form here
Lead Retrieval
American Tradeshow Services
Ph: 985.809.0600 | Fax: 985.809.1888
Email: orders@american-tradeshow.com
Order Online: https://orders.atsleads.com/OrderUnit/login.aspx?id=NCVH2021&pw=1521
Username: NCVH2021 | Password: 1521
Download the lead retrieval order form here
NCVH recommends using Freeman, our official exhibitor services partner, for material shipments. NCVH is not responsible for shipments sent directly to the hotel.
Freeman Shipping Address
905 Sams Ave. | New Orleans, LA 70123
Warehouse Receiving Start – May 17
Warehouse Receiving Deadline – May 26
Shipments received after May 26 subject to late fees
Shipments will be received Mon-Fri from 9 am – 3 pm
Hotel Shipping Address
The UPS Store / The Roosevelt New Orleans
Attn: NCVH 2021
Booth #___________ Piece #_____of_____
Contact Name _______________________
130 Roosevelt Way | New Orleans, LA 70112
Shipments to the hotel cannot be delivered before May 15
April 12
10% Late Fee Begins
May 1
Print and Digital Materials Due
May 4
Advanced Pricing Deadline
May 7
Name Badge Deadline
May 17
Warehouse Receiving Starts
May 26
Warehouse Receiving Deadline