New Cardiovascular Horizons 21st Annual Conference

New Orleans, Louisiana
|
May 26 - 29, 2020

NCVH is proud to announce an online exhibitor portal. Using the exhibitor portal is as easy as one, two, three:
  1. Apply for exhibit space and promotional opportunities at www.ncvh.org/support
  2. NCVH reviews your application
  3. Upon approval, an exhibit confirmation email is sent with login credentials to the Exhibitor Service Center
Exhibitor Service Center Features

Register and Edit Exhibitor Name Badges | Review and Update Company Profile (Description, Logo, and Website) | View and Pay Invoices | Submit Program Ads | Download Exhibit Forms and Documents

Meeting Location

The Roosevelt New Orleans
130 Roosevelt Way | New Orleans, LA 70112

Visit Accommodations / Travel for discounted room rates.

Exhibitor Schedule

Monday, May 25
3:00 pm – 6:00 pm Registration Open Roosevelt Foyer, Mezzanine Level
8:00 am – 5:00 pm Freeman Move-In ONLY Roosevelt Ballroom, Mezzanine Level

Tuesday, May 26
6:00 am – 6:00 pm Registration Open Roosevelt Foyer, Mezzanine Level
6:30 am – 6:00 pm Fellows Course
8:00 am – 6:00 pm Business of Peripheral Interventions
9:00 am – 5:00 pm NCVH Exhibitor Move-In Roosevelt Ballroom, Mezzanine Level
6:00 pm – 7:30 pm Meet the Titans Reception, Blue Room, Lobby Level

Wednesday, May 27
6:30 am – 6:30 pm Registration Open Roosevelt Foyer, Mezzanine Level
7:00 am – 6:00 pm Annual Conference Day 1
9:00 am – 4:00 pm Exhibits Open Roosevelt Ballroom, Mezzanine Level
6:30 pm – 9:00 pm NCVH Gala Orpheum Theater

Thursday, May 28
6:30 am – 5:00 pm Registration Open Roosevelt Foyer, Mezzanine Level
7:00 am – 6:00 pm Annual Conference Day 2
9:00 am – 4:00 pm Exhibits Open Roosevelt Ballroom, Mezzanine Level

Friday, May 29
6:30 am – 3:00 pm Registration Open Roosevelt Foyer, Mezzanine Level
7:00 am – 5:00 pm Annual Conference Day 3
9:00 am – 4:00 pm Exhibits Open Roosevelt Ballroom, Mezzanine Level
4:00 pm – 6:00 pm “Hand-Carry” ONLY Exhibitor Move-Out, Roosevelt Ballroom, Mezzanine Level*
6:00 pm – 8:00 pm NCVH Exhibitor Move-Out Roosevelt Ballroom, Mezzanine Level

*A “Hand Carried” item is defined as what one person can carry in one trip without a hand-truck or bellman’s cart. Booth teardown must be contained to the booth and cannot protrude into the aisles. Contractors, hotel staff, and Freeman will not be allowed to begin teardown during this time. A $3,000 penalty will be issued for move out prior to 4:00 pm on Friday, May 29.

Name Badges and Company Profile

Exhibitor badge registrations and company profiles (description, logo, and company URL) updates must be completed via the Exhibitor Service Center. Login using the credentials in the exhibit confirmation email or at ncvh.org/login and select the “View Exhibitor Service Center” link next to NCVH 2020 Annual Conference.

Exhibitor badges are all access and are eligible for applicable continuing medical education credits. Complimentary exhibitor badges included in package or booth purchase must be preregistered by May 10.

Badges in excess of package or booth purchase:
  • $399 per badge registered by May 8
  • $499 per badge registered May 9 – 20
  • $699 per badge registered after 5:00 pm CDT May 20
Standard Booth Equipment

Carpeting
Exhibit hall has existing hotel carpet
Custom carpet available for purchase, but not required

Drape
8’ vertical black back drape
3’ vertical black side dividers

Other
Chairs, tables and wastebaskets NOT included
7” x 44” one-line identification sign provided

Official Contractors

Exhibit Services, Conference Shipping, Material Handling, Cleaning and Exhibit Furniture Rentals
Freeman Exhibitor Services Department
Ph: 504.731.6137 | Fax: 469.621.5612
Email: FreemanNewOrleansES@freemanco.com
Pre-Show FAQ: freemanco.com/preshowFAQ
Post-Show FAQ: freemanco.com/postshowFAQ
Furnishings Advance Pricing Deadline – May 5

Electrical and Internet
Royal Productions
Ph: 504.335.3118
Email: eventtechnology@royalproductions.com

Download the electrical order form here
Download the internet order form here

Audiovisual Services, Video Recording and Presentation Management
M3Meet
Ph: 904.513.1370
Email: sales@m3meet.com

Download the audiovisual order form here

Lead Retrieval
American Tradeshow Services
Ph: 985.809.0600 | Fax: 985.809.1888
Email: orders@american-tradeshow.com

Shipping Guidelines

NCVH recommends using Freeman, our official exhibitor services partner, for material shipments. NCVH is not responsible for shipments sent directly to the hotel.

Freeman Shipping Address
905 Sams Ave. | New Orleans, LA 70123
Warehouse Receiving Start – April 24
Warehouse Receiving Deadline – May 19
Shipments received May 20-22 subject to late fees

Hotel Shipping Address
The UPS Store / The Roosevelt New Orleans
Attn: NCVH 2020
Booth #___________ Piece #_____of_____
Contact Name _______________________
130 Roosevelt Way | New Orleans, LA 70112
Shipments to the hotel cannot be delivered before May 15

Event Guidelines
  • Exhibit hall located in Roosevelt Ballroom, Mezzanine Level
  • Attendee traffic will be routed THROUGH exhibit hall into general session
  • Participant traffic patterns through the hall prohibit early move-out
Thank You to Our 2019 Sponsors
Downloads
Sales Info
Meeting Details
Timeline

Jan 31
50% Deposit Due

Mar 6
Final Payments Due

Mar 7
10% Late Fee Begins

Apr 24
Warehouse Receiving Starts

May 1
Print and Digital Materials Due

May 5
Advanced Pricing Deadline

May 8
Name Badge Deadline

May 19
Warehouse Receiving Deadline

Contact
New Cardiovascular Horizons
3639 Ambassador Caffery Pkwy
Suite 605
Lafayette, LA 70503
Ph: 337.993.7920
Fax: 337.993.7922
Email: exhibits@ncvh.org
Bringing together key disciplines for a team approach to total cardiovascular care. Join our mailing list for updates